Privacy Policy
Ballyvarney Sport Horse Medicine
Effective Date: [Insert Date]
Last Updated: [Insert Date]
1. Introduction
Ballyvarney Sport Horse Medicine (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose and safeguard your personal data when you interact with us, visit our website, or engage our services.
This Policy has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Data Protection Act 2018 (Ireland), and all applicable Irish and EU privacy legislation.
Please read this Policy carefully to understand our practices regarding your personal data and how we treat it.
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2. Data Controller
The Data Controller responsible for your personal data is:
Ballyvarney Sport Horse Medicine
Green Road, Kildare, Co. Kildare, R51 YV04, Ireland
Email: info@ballyvarney.com
Telephone: +353 (0)87 404 8639
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3. Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Information you provide directly
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Name, postal address, email address, telephone number
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Details relating to your equine-related queries or clinical bookings
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Payment details (processed securely through third-party providers)
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Information supplied via forms, email, phone, or online enquiries
3.2 Automatically collected information
When you visit our website, we may collect:
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IP address
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Browser type and version
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Device identifiers
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Pages visited & access times
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Cookie and tracking data (see Section 10)
3.3 Special Category Personal Data
In certain limited circumstances, where equine services require health-related background or records, these may indirectly involve personal data about you (e.g., ownership or veterinary insurance details). We only process such data where strictly necessary and lawful.
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4. Legal Bases for Processing
We rely on the following legal grounds under Article 6 GDPR:
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Performance of a contract — providing veterinary/consultancy services
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Compliance with legal obligations — veterinary recordkeeping obligations, revenue requirements
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Legitimate interests — ensuring the security and functionality of our website, business administration
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Consent — for marketing communications, non-essential cookies, or where required by law
Where Special Category Data is processed, we rely on Article 9(2)(a) consent or Article 9(2)(f) legal claims, as appropriate.
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5. How We Use Your Data
We use your personal data for the following purposes:
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To provide veterinary and consultancy services for sport horses
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To manage bookings, appointments, and service delivery
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To communicate with you, respond to enquiries and provide updates
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To invoice, process payments, and maintain financial records
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To operate, maintain, and improve our website
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To send marketing communications where you have opted in
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To comply with regulatory and legal obligations
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6. Disclosure of Your Data
We may share your data with:
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Service providers acting on our behalf (e.g., payment processors, website hosting, IT providers)
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Professional advisers (e.g., accountants, solicitors)
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Regulatory bodies, where legally compelled
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Third parties with your explicit consent
We do not sell or otherwise commercially distribute your personal data.
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7. International Transfers
Where personal data is transferred outside the EEA, we ensure that appropriate safeguards under GDPR are implemented (e.g., EU Standard Contractual Clauses).
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8. Data Retention
We retain personal data only for as long as necessary for the purposes it was collected, including compliance with legal, accounting, and veterinary regulatory obligations.
Specific retention periods may apply depending on the nature of the data.
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9. Your Rights
Under GDPR, you have the following rights:
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Right of access
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Right to rectification
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Right to erasure (“right to be forgotten”)
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Right to restriction of processing
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Right to data portability
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Right to object
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Right to withdraw consent
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Right to lodge a complaint with the Data Protection Commission (Ireland)
You may exercise these rights by contacting us directly.
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10. Cookies
Our website uses cookies to enhance your browsing experience and analyse site usage. Non-essential cookies will only be placed with your consent. You may adjust your browser settings to disable cookies at any time.
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11. Security
We implement appropriate technical and organisational measures to safeguard your personal data. While we take all reasonable steps to protect information, no system or transmission can be guaranteed to be 100% secure.
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12. Changes to this Privacy Policy
We may update this Policy periodically. Updated versions will be posted on our website with a revised “Last Updated” date.
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13. Contact Us
For any questions regarding this Privacy Policy or our data practices, please contact:
Ballyvarney Sport Horse Medicine
Green Road, Kildare, Co. Kildare, R51 YV04, Ireland
Email: info@ballyvarney.com